Send a thank-you within 24 hours of the interview. If you then hear nothing, wait until the decision date they gave you has passed — or about a week if they gave none — and send a short, friendly status check to your main contact. Reaffirm your interest in one line and ask whether there is an updated timeline.
| Situation | Timing |
|---|---|
| Thank-you note | Within 24 hours of the interview |
| Status check | After the stated decision date, or about 1 week |
| Final note | 1–2 weeks after the status check |
Hi [their first name], Thank you for speaking with me on [day or date referred to] about the [role] role. I enjoyed hearing about [specific topic from the interview], and it made me even more excited about the chance to [what you would work on]. Please let me know if I can share anything else. [your name]
Hi [their first name], I hope your week is going well. I wanted to follow up on my interview for [role] on [day or date referred to]. I am still very interested and would love to know if there is an updated timeline. Thank you again for your time. [your name]
Hi [their first name], I have not heard back about the [role] position, so I assume you may have moved forward with another candidate. Thank you for the opportunity to meet the team. I would welcome being considered for future roles at [their company]. [your name]
Check how yours truncates on a phone with the subject line tester.
Until the decision date they mentioned has passed, or about a week if they did not give one. A thank-you note within 24 hours is separate and always fine.
No. A short, polite status check shows interest. Avoid sending several in a short time.
Thank them, name the role and date, reaffirm interest in one line, and ask whether there is an updated timeline.