Wait about one week after applying (or until the date in the job posting passes), then send a short note to the recruiter or hiring manager: the role and when you applied, one specific reason you fit, and a polite question about next steps. Attach your resume again so they do not have to search for it.
| Situation | Timing |
|---|---|
| First follow-up | About 1 week after applying |
| Second (optional) | 1–2 weeks after the first |
| Stop | After two follow-ups with no reply; apply elsewhere in the meantime |
Hi [their first name], I applied for the [role] position at [their company] on [day or date referred to] and wanted to confirm it reached you. I am especially keen on this role because [specific reason tied to the team or product]. In my current role I [one concrete accomplishment with a number]. My resume is attached again for convenience. Is there anything else I can share? [your name]
Hi [their first name], I recently applied for the [role] opening on your team. I noticed [their company] is [recent news or project], and I have done similar work: [accomplishment]. Would you be open to a short call, or should I wait to hear from the recruiting team? Thank you, [your name]
Hi [their first name], A last note on my application for [role]. I remain very interested, and I understand these processes take time. If the role has been filled, I would be grateful to be considered for similar openings. Best, [your name]
Check how yours truncates on a phone with the subject line tester.
About one week is common, or a few days after the application deadline in the posting. If they gave a timeline, wait until it has passed.
The recruiter or hiring manager by name if you can find them (company site, LinkedIn). A general careers inbox is the fallback.
Yes. A short, polite email shows interest. Two follow-ups is a reasonable maximum if you hear nothing.