Sales email templates for every stage of the deal

Hi {first}, Saw that {company} {trigger}. Congratulations. Growth like that usually means {pain} gets harder before it gets easier. We help teams like yours {outcome}. Worth a quick look at how {customer} handled the same stage? {myname}

Hi {first}, Most {role}s I speak with say {pain} eats more of their week than it should. The cost usually shows up later — missed targets, rushed fixes, a team stretched thin. {mycompany} helps {role}s {outcome}. Open to seeing how it works? {myname}

Hi {first}, {customer} had the same challenge I'd guess {company} has: {pain}. Working with us, they were able to {outcome}. Would it be useful if I sent over the two-minute version of what they changed? {myname}

Hi {first}, Is {pain} on your list for this quarter at {company}? If it is, I have an idea that helped {customer} {outcome}. If not, no worries at all. {myname}

Hi {first}, Right now, {pain} probably means a lot of manual work for your team. Picture the same quarter where you {outcome} instead. That's the gap {mycompany} closes. Want me to show you how in 15 minutes? {myname}

Hi {first}, Your recent post about {trigger} stuck with me — especially the point about {pain}. We've been helping {role}s {outcome}, and your post made me think it might be relevant. Happy to share what's worked, if useful? {myname}

Hi {first}, Could you point me to whoever at {company} looks after {pain}? We help teams {outcome} and I'd rather reach the right person than guess. Thanks either way, {myname}

Hi {first}, I put together a short breakdown of how {role}s are tackling {pain} this year — no pitch inside. Want me to send it over? {myname} {mycompany}

Hi {first}, We work with a few teams in your space, including {customer}, on {pain}. The common result has been to {outcome}. Is this something {company} is looking at, or already solved? {myname}

{first} — we help {role}s {outcome}. {customer} is a recent example. Worth a chat? {myname}

Hi {first}, Thanks for your talk at {trigger} — the part about {pain} was the most practical thing I heard all day. We help {role}s {outcome}. Would a short follow-up chat be useful? {myname}

Hi {first}, I had a look at {company} and noticed {trigger}. We're a small team that helps companies like yours {outcome} — recently for {customer}. I jotted down two ideas specific to you. Want me to send them? {myname} {mycompany}

Hi {first}, Fellow founder here. I'm building {mycompany} because {pain} kept biting us at our last company. We now help teams {outcome}. Would you be open to 15 minutes to tell me if we're solving a real problem for companies like {company}? {myname}

Hi {first}, I haven't heard back, so I'll assume {pain} isn't a priority right now — completely fair. I'll stop following up. If it becomes one, just reply to this thread. All the best, {myname}

Hi {first}, A different way to put my last note: most teams I talk to only notice {topic} when it is already costing them a deal or a deadline. If that sounds familiar at {company}, I can show you how others catch it earlier. Worth 15 minutes? {myname}

Hi {first}, Thanks for the time on {day}. What I heard: - the main goal is [goal] - the blocker today is [blocker] - [person] needs to be involved before a decision As agreed, the next step is [next step]. Does [date/time] still work? {myname}

Hi {first}, Is {topic} still on the list for this quarter, or has something else jumped the queue? Either answer helps me — I would rather know than keep nudging. {myname}

Hi {first}, Thanks for making time on {day}. A quick recap so we are on the same page: 1. [Key point or decision] 2. [Key point or decision] Next steps - {myname}: [action] by [date] - {first}: [action] by [date] Talk on [date] — shout if anything above looks off. {myname}

Hi {first}, Thank you for the conversation about {topic} — the point about [specific detail] has stuck with me. As promised, here is [resource/intro]. Happy to return the favour any time. {myname}

Hi {first}, Floating this back up. The one thing I need from your side to keep {topic} moving is [specific item]. If the timing has changed, just let me know and I will adjust. {myname}

Hi {first}, Checking whether the proposal for {topic} answered your questions. If anything needs to change for your team — scope, timing or format — I can adjust it. What would a sensible next step be on your side? {myname}

Hi {first}, Proposals often get stuck when the person who signs was not on the calls. Would a 15-minute walkthrough with [decision-maker] help? I can also send a one-page summary if that is easier to forward. {myname}

Hi {first}, I have not heard back, so I will assume {topic} is on hold for now — no problem at all. The proposal stays valid until [date]. If things change, reply here and I will pick it up. {myname}

Hi {first}, I know things get busy, so a gentle nudge on {topic}. All I need is [specific thing] by [date] to keep things on track. Thank you, {myname}

Hi {first}, To make this easy: would option A ([option]) or option B ([option]) work better for you? A one-word reply is perfect. {myname}

Hi {first}, I will stop nudging after this one. If {topic} becomes useful later, just reply here and I will pick it straight back up. Thanks for your time, {myname}

Hi {first}, I work with teams like {company} on {topic}. I have one idea that I think could [specific outcome] for you. Would 15 minutes on [Tue 10:00] or [Thu 14:00] ([time zone]) work for a video call? If neither suits, send me a time that does. {myname}

Hi {first}, I would like to set up 30 minutes to review {topic} — specifically [point 1] and [point 2], so we can agree the plan for next month. Does [date, time] or [date, time] work? I will send a video link once you confirm. Thanks, {myname}

Hi {first}, Could we grab 20 minutes next week to talk through {topic}? I want to [decision or input you need] before [deadline]. I am free [slot] or [slot]. Happy to work around your calendar. {myname}

Hi {first}, One more thought on this: [new angle or example in one sentence]. Worth a quick look? {myname}

Hi {first}, No pitch this time — here is [resource] on {topic} that teams like {company} have found useful. {myname}

Hi {first}, I have not heard back, so I will assume {topic} is not a priority right now. I will stop following up — reply any time if that changes. {myname}

Hi {first}, I applied for the [role] position at {company} on {day} and wanted to confirm it reached you. I am especially keen on this role because [specific reason tied to the team or product]. In my current role I [one concrete accomplishment with a number]. My resume is attached again for convenience. Is there anything else I can share? {myname}

Hi {first}, I recently applied for the [role] opening on your team. I noticed {company} is [recent news or project], and I have done similar work: [accomplishment]. Would you be open to a short call, or should I wait to hear from the recruiting team? Thank you, {myname}

Hi {first}, A last note on my application for [role]. I remain very interested, and I understand these processes take time. If the role has been filled, I would be grateful to be considered for similar openings. Best, {myname}

Hi {first}, Thank you for speaking with me on {day} about the [role] role. I enjoyed hearing about [specific topic from the interview], and it made me even more excited about the chance to [what you would work on]. Please let me know if I can share anything else. {myname}

Hi {first}, I hope your week is going well. I wanted to follow up on my interview for [role] on {day}. I am still very interested and would love to know if there is an updated timeline. Thank you again for your time. {myname}

Hi {first}, I have not heard back about the [role] position, so I assume you may have moved forward with another candidate. Thank you for the opportunity to meet the team. I would welcome being considered for future roles at {company}. {myname}

Hi {first}, I applied for the [role] role at {company} on {day}. I am excited about it because [specific reason], and in my last role I [accomplishment]. Could you share where the process stands, or whether there is anything else I can send? Thank you, {myname}

Hi {first}, [Referrer] on the [team] team suggested I contact you about the [role] opening, which I applied for on {day}. I have [relevant experience in one line]. Would you be open to a brief call? {myname}

Hi {first}, Thank you for chatting with me at [event] about [role/team]. Our conversation about [topic] confirmed it is the kind of work I want to do. I have now applied online and attached my resume. I would welcome the chance to talk further. {myname}

Hi {first}, I hope things are good at {company}. I am applying for [role] ([link]) and would really value a referral if you feel comfortable. Why I think I fit: [two-line summary]. My resume is attached, and here is a short blurb you could paste: "[2–3 sentence blurb]" No pressure at all if it is not a good fit. {myname}

Hi {first}, I am applying for [role] on the [team] team and saw you work there. Before I apply, would you be open to a 10-minute chat about what the team values? If after that you feel comfortable referring me, I would be grateful — but the advice alone would help. {myname}

Hi {first}, [Mutual contact] suggested I reach out. I am interested in [role] at {company}; my background is [one line]. Would you be willing to refer me, or point me to the hiring manager? I have attached my resume. Thanks so much, {myname}

Hi {first}, It has been about [time] since we wrapped [project]. I was curious how [specific result or feature] is holding up now that your team has used it for a while. Anything you would change, or anything new on your plate for next quarter? {myname}

Hi {first}, Congratulations on [news]. Moments like this often make {topic} more pressing. When we spoke in [month] the timing was not right — has anything changed? {myname}

Hi {first}, I came across [article/event] about {topic} and thought of our conversation at [where you met]. How are things at {company}? Happy to swap notes if useful. {myname}

Hi {first}, When we last spoke in [month], {topic} was not a priority. Since then we have [specific change: feature, pricing, integration]. Is it worth another look, or should I check back later in the year? {myname}

Hi {first}, When {company} cancelled, the reason was [reason]. We have since [how you addressed it]. If it helps, I can set up a trial so your team can see it without commitment. Interested? {myname}

Hi {first}, I have not heard from you in a while, so I want to check: should I keep you posted on {topic}, or close your file for now? A one-word answer is perfect — either is fine. {myname}

Hi {first}, Your team at {company} is now at [usage] of [limit] on your current plan — great to see. The [next plan] removes that cap and adds [one relevant feature]. Want me to send the numbers for your usage? {myname}

Hi {first}, A while ago you asked whether we could [request]. That is part of [add-on/plan], which [outcome in one line]. I can switch it on as a two-week trial for your team if you would like to try it. {myname}

Hi {first}, Your renewal is on [date]. Before then, it might be worth a 15-minute review: what has worked, what has not, and whether [option] would fit how your team uses the product now. Would [day] work? {myname}