Give it one to two weeks after applying, then email the recruiter or hiring manager by name. Mention the role and date you applied, add one specific reason you are a strong fit that goes beyond your resume, and ask politely about next steps. If you applied through a referral, mention the referrer in the first line.
| Situation | Timing |
|---|---|
| Online application | 1–2 weeks after applying |
| After a referral | About 1 week, mentioning the referrer |
| After a career fair | Within 1–2 days of meeting the recruiter |
Hi [their first name], I applied for the [role] role at [their company] on [day or date referred to]. I am excited about it because [specific reason], and in my last role I [accomplishment]. Could you share where the process stands, or whether there is anything else I can send? Thank you, [your name]
Hi [their first name], [Referrer] on the [team] team suggested I contact you about the [role] opening, which I applied for on [day or date referred to]. I have [relevant experience in one line]. Would you be open to a brief call? [your name]
Hi [their first name], Thank you for chatting with me at [event] about [role/team]. Our conversation about [topic] confirmed it is the kind of work I want to do. I have now applied online and attached my resume. I would welcome the chance to talk further. [your name]
Check how yours truncates on a phone with the subject line tester.
One to two weeks is typical, unless the posting gives a closing date — then follow up shortly after it.
Name the role and the date you applied, give one specific reason you fit, and ask about next steps. Keep it short and attach your resume.
Respect it. Follow-ups against explicit instructions can count against you.